Tips to Manage a Busy Day as a Project Manager
Ever wake up on a Friday morning and wonder what happened to the week? The days are filed with planned meetings, interruptions and cancellations. In the research industry, there are a number of possibilities for managing your day. I often say that you cannot manage time you can only manage self.
But with the multiple deadlines and never ending requests to do more, faster to keep projects on schedule it is easy to become overwhelmed by the plight.
So how do you manage to get back on schedule to support the multiple projects?
First, realize that your tomorrow starts the night before. We all know this but it is easier said than done to look at your month, week and day in advance to reconsider what you have to do the next day.
Decide which projects have the most critical need and pending deadlines. If every project has a deadline and competing for your time, STOP and prioritize, revaluate your work. As much as we would like to be the energizer bunnies, we cannot continue at non-stop paces for too long before we begin to feel the problems that are ensued.
Secondly, after you have identified the priorities, realistically look at the deliverables and confirm if you are on target. If not, determine why, document the issue and notify the appropriate people.
And finally, work your plan. If you have allowed 30 minutes per task or an hour to complete work on a project, do that then stop and move on. Eliminate time wasters and distractions with drop ins and unnecessary phone calls. I try to make it a point not to check emails all through out the day. A good rule is in the AM and again in the evening. If you are using outlook, you can easily schedule tasks from your emails at a time that you can review. There are multiple other plans and processes that you can follow to manage self. Remember - ROUTINE SETS YOU FREE!